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INSTRUCTIONS 



RELATING TO THE 



SYSTEM OF ACCOUNTABILITY 



CLOTHING, ARMS, ACCOUTERMENTS, ETC., 



UNITED STATES MARINE CORPS; 



INCLUDINd 



dieectio:n"s in the peepaeation or eettjkns, 

VOUCHEES, AND ACCOUNTS. 



PREPARED BY 

FIRST LIEUT. D. P. MANNIX, 

V 

U. S. MARINES, 
UNDER THE SUPERVISION OF THE QUARTERMASTER OP THE CORPS. 



'%^'' 



WASHINGTON: 

GOVERNMENT PRINTING OFFICE 
1875. 



'/ 






k 



Navy Department, 
Washington^ D. C, December 6, 1875. 
The following "Instructions relating to the system of ac- 
countability for clothing, arms, accouterments, etc., of the 
United States Marine Corps, including directions in the pre- 
paration of returns, vouchers, and accounts,'' having been 
examined and approved by the Second Comptroller of the 
Treasury, are hereby approved and published for the informa- 
tion and guidance of officers in charge of such property. 

GEO. M. EOBESON, 

Secretary of the JS^avy. 



Headquarters Marine Corps, 

Quartermaster's Office, 
Washington^ D. C, December 6, 1875. 

Sir: In view of the cliange directed to be made in accounting 
for clothing, etc., the accompanying " Instructions relating to 
the system of accountability for clothing, arms, accouterments, 
etc., of the United States Marine Corps, including directions 
in the preparation of returns, vouchers, and accounts,'^ are 
herewith respectfully submitted. 

These instructions were prepared under my supervision by 
First Lieut. D. P. Mannix, U. S. M. C, while on special duty in 
the Quartermasters Office, with a view to assist officers and 
non-commissioned officers in keeping their accounts of public 
prox3erty and making quarterly returns. 

Want of some such instructions has long been felt, and, in 
this effort to supply it, it has been sought to give within the 
limits of a convenient form the requisite details necessary to 
those of limited experience in administrative duties, for a clear 
understanding of the system of accountability prescribed by 
law and regulations. 

It is believed that a familiarity with these instructions will 
enable the officer not only to save himself from errors and 
irregularities in his returns, but also to relieve this Office and 
that of the Fourth Auditor of much needless correspondence 
and vexatious delay in the settlement of accounts. 

I have the honor to be, very resi^ectfully, your obdt. servant. 



W. B. SLACK, 



Hon. Geo. M. Eobeson, 

Secretary of the Navy. 

Approved and forwarded. 



Quartermaster M. C. 



J. ZEILIN, 
Brig, Gen, and ComdL 



Officers and non-commissioned officers receiving a copy of 
these instructions will take it up on tlieir[next quarterly returns 
of clothing, where it will be accounted for like other property. 



CONTENTS. 



ACCOUNTABILITY. 

Par. 

Quartermaster's Department 1 

Provides clothing and other stores 2 

Custody of clothing, etc 3 

General responsibility 4 

Cannot be delegated to assistants 5 

Designating assistants 6 

SUPPLIES OF CLOTHING^ ETC. 

How obtained 7 

Quantity that may be obtained in advance 8 

Requisitions submitted for approval 9 

Invoices 10 

Receipts 11 

Quantity to be stated in words and figures 12 

Arms, etc., not included with clothing 13 

Supplies to be examined when received 14 

"When not wanted for use, and appear in good order 15 

General record of receipts and distributions 16 

Requisitions on foreign stations 17 

Where there is a surplus 18 

Purchases on foreign stations 19 

ISSUES TO THE MEN. 

Accounts* for regular issues 20 

Receipts for regular issues 21 

Knapsacks not to Jie entered on receipt-rolls 22 

Extra issues ' 23 

Money value to be charged at first payment 24 

Receipts for extra issues 25 

Care regarding checkages on pay-roll^ 26 

Price of clothing, etc., communicated annually 27 

Clothing allowance continues until discharged 28 

Clothing accounts of marines transferred 29 

Clothing account of a marine to be discharged 30 

Deserters' clothing 31 

INDIVIDUAL REQUISITION AND RECEIPT BOOK. 

Object of requisition-book 32 

Instructions for entering requisitions 33 



4 CONTENTS. 

Par. 

To be kept in knapsacks 34 

Losing or defacing requisition-book 35 

To be taken witli men when transferred 36 

To be transmitted to Quartermaster on decease or desertion 37 

GRATUITOUS ISSUES OF CLOTHING. 

Issues to prisoners 38 

Clothing destroyed to prevent contagion 39 

Where articles destroyed are not enumerated in the order 40 

"VYhen they are enumerated 41 

BOARDS OF SURVEY. 

Damage and deficiency 42 

Reports of survey 43 

Number of copies required 44 

Losses 45 

Affidavits or depositions 46 

CONDEMNATION OF PROPERTY. 

Survey required to determine responsibility 47 

Property not to be dropped until condemned 48 

Disposition of condemned property 49 

Sales by auction 50 

ARMS AND ACCOUTERMENTS. 

Accidental loss or damage 51 

Loss chargeable to the officer 52 

Losses chargeable to the men 53 

Charges against the pay of a man 54 

Statement of charges for loss or damage 55 

Articles taken by deserters to be charged 55 

Price-list of musket ^.. 57 

Officers responsible for losses not charged to delinquents 58 

Delinquents not only to be charged, but to receive other minishment. 59 

Arms, etc., of marines in hospital GO 

Repairs to arms and accouterments 61 

Surplus arms, etc., to be reported 62 

CHANGE OF OFFICERS IN CHARGE OF PROPERTY. 

Clothing, etc., of officer removed from its care 63 

When relieved to turn over property 64 

Inspection of property by relieving officer 65 

When modified receipts are given 66 

Arrest or decease of officer 67 

Property of guard transferred from a vessel 68 

On sending receipts without returns 69 

Examination of final returns communicated 70 



CONTENTS. 

QUARTERLY RETURNS. 

Par. 

Accounts-current to be kept 71 

Copies sent to Fourth Auditor and Quartermaster 72 

Object of sending tbem 73 

Vouchers 74 

One set to be retained 75 

Returns to be made upon prescribed blanks 76 

First return 77 

Filling in the heading 78 

Debit side. — On hand and received 79 

Repairs 80 

Deserters' clothing 81 

Taken up 82 

Total to be accounted for 83 

Credit side. — Articles issued 84 & 89 

Loss unavoidable and preventable 85 

Expended 86 

Condemned articles sold or transferred 87 & 90 

Condemned articles on hand 88 

In use and in store 91 

Total accounted for 92 

Verifying the account 93 

MINOR DETAILS. 

Signing the return 94 

Folding receipts and statements 95 

Receipt-rolls not to be gummed together 96 

Folding the returns 97 

Vouchers arranged in the order of numbers 98 

Care in maili ng returns 99 

Letter of transmittal 100 



FORMS. 

Invoice for a simple transfer of stores 1 

Requisi tion 2 

Letter of transmittal 3 

Return for arms and accouterments 4 

Receipt 5 

Statement for loss of arms, etc., unaroidahle 6 

Statement for loss of arms, eio,., preventahle 7 

Board of survey g 

Allowance of clothing 9 

Account-current 19 

Return for clothing n 

Receipt-roll for regular issues 12 

Receipt-roll for extra issues 13 



6 CONTENTS. 

Individual requisition and receipt book 14 

Account-sales 15 

Account to be kept in general clotbing-book 16 

Clothing-account of a marine to be discharged 17 

Price-list of musket 18 

Annual statement of the price of clothing, etc 19 



APPENDIX. 



Circular relative to the pay of enlisted men of the Marine Corps A 

Form giving the data required by circular B 

Kules relative to the computation of time in making payments C 



ABBREVIATIONS AND CHAEAOTERS USED IN THE 
INSTRUCTIONS AND IN MAKING OUT OFFICIAL 
PAPERS. 



Acct Account. 

Adjt ...Adjutant. 

Amt Amount. 

Asst Assistant. 

Aug August. 

Bal Balance. 

Brig Brigadier. 

Bvt Brevet. 

Capt Captain. 

Col Colonel. 

Comdg Commanding. 

Comdr Commander. 

Comdt Commandant. 

Commo Commodore. 

Corp Corporal. 

Cr Creditor. 

Dec December. 

Dept Department. 

Ditto or Do The same. 

Dr Debtor. 

e. g For example. 

Ens Ensign. 

Engr Engineer. 

Feb February. 

Gen General. 

Hdqrs Headquarters. 

Hon Honorable. 

Ibid In the same place, 

a note of reference. 

i.e That is. 

Inspr Inspector. 

Inst., (instant) ... Of present month. 

Invt Inventory. 

Jan January. 

Lieut, and Lt Lieutenant. 

L. S Place of the seal. 

Maj Major. 

Mar March. 



N. B Note or mark well. 

No Number. 

Nov November. 

O.B Official business. 

Obdt Obedient. 

Oct October. 

Par Paragraph. 

Paymr Paymaster. 

Per or pr By the. 

Per cent By the hundred. 

Prox., (proximo).. Nextj (month.) 

P. S Postscript. 

Pvt Private. 

Qr. Mr Quartermaster. 

Reed Eeceived. 

Resply Respectfully. 

Sect Section. 

Sec Secretary. 

Sept September. 

Sergt Sergeant. 

Servt Servant. 

Ult., (ultimo) Of last month. 

U.S.A ....United States 

Army. 

U. S. M.C United States Ma- 
rine Corps. 

U.S.N United States 

Navy. 

Viz Namely. 

® At. 

% Account. 

^ Cents. 

$ Dollars. 

% Per cent. 

jf Number. 

& And. 

&c And so forth. 

etc., (et ca3tera).. .And other things. 



ACCOUNTABILITY 

FOR 

CLOTHING, ARMS, ETC., OF THE U. S. MARINE CORPS. 



1. The Quartermaster, under the direction of the Command- 
ant of the corps, is charged with the military and administra- 
tive details of his department. 

2. Through this Department clothing, arms, and other stores 
are obtained by officers and others entitled to receive them, for 
issue and distribution to the men of their commands, 

3. The clothing, arms, and accouterments at a post com- 
manded by a field-officer are kept, issued, and accounted for by 
the officer next in rank to the commanding officer, and at other 
posts and on ship-board by the officer or non-commissioned 
officer in command of the post or guard. 

4. Every commissioned officer, non-commissioned officer, or 
other person of the Marine Corps who receives public property 
is responsible, and will be held to a strict accountability at the 
Treasury Department, for the proper care and preservation of 
all supplies of every kind intrusted to his care. 

5. An officer in charge of public property cannot delegate 
any part of his responsibility to an assistant. All articles 
drawn upon the requisition of an officer, oris received upon the 
exchange of invoices and receipts, without a requisition, stand 
charged to him, and he is held accountable for the money- value 
of any article lost through the negligence of a subordinate. 

6. While an officer who has receipted for public property is 
personally and pecuniarily accountable therefor, yet it is the 
duty of the commanding officer to see that the best arrange- 
ments are made for the security and safety of such property, 
and to this end the officer in charge of clothing at a post should 
be allowed to designate the non-commissioned officer or private 
he wishes detailed to assist him. 



10 

SUPPLIES OF CLOTHINa, ETC. 

7. The necessary articles of clotliing, arms, and accouter- 
ments will be procured by officers at posts upon requisitions, 
approved by the commanding officer, on the Quartermaster at 
Headquarters for arms, and on the Assistant Quartermaster at 
Philadelphia for clothing and accouterments, and by officers in 
charge of guards by requisition on the Assistant Quartermaster 
for clothing and spare articles of accouterments and equipage. 
(Form 2.) 

The guard is armed and equipped at the station from which 
detailed, the officer of the guard returning triplicate receipts to 
conform with the invoices of the articles delivered to him by 
the officer making the transfer, if upon inspection the number 
and condition be found correctly stated therein. 

8. Officers in charge of clothing for posts, or guards of ships, 
may obtain in advance, if for a post, six months' clothing, and 
if for the guard of a ship a quantity sufficient for the probable 
length of the cruise. 

9. Officers in charge of clothing, etc., will, submit all 
estimates or requisitions for supplies which they may require 
to their immediate commanding officers for their revision and 
approval prior to forwarding them to the officer from whom the 
supplies are to be obtained. 

It is the duty of commanding officers carefully to examine 
these requisitions, and satisfy themselves that the articles 
enumerated therein are actually required, and that the lists 
embrace all that is needed for the time estimated. 

10. All officers transferring clothing, arms, or other stores, 
will make an invoice thereof in duplicate, specifying the num- 
ber or quantity and condition of each article, which will be 
delivered to the officer to whom the transfer is made. (Form 1.) 
Where articles are issued upon requisition, and are sent to per- 
sons at a distance, the invoice transmitted is a full account of 
the articles, in which the marks, numbers, and contents of each 
box or package are described. 

11. Eeceipts for clothing, arms, etc., will be made in tripli- 
cate. (Form 5.) To be admissible as vouchers to accounts, they 
must be signed by an officer or non-commissioned officer duly 



MARINE CORPS. 11 

authorized to receive public propert^^ (See Par. 3.) Cnder do 
circumstances can uon-cominissioned officers (except when in 
charge of guards) or privates receipt for property and thus be- 
come responsible parties. 

By means of the receipt or voucher the whole system of 
accountability is conducted ; and if this is properly received, 
indorsed, and filed away, no matter how complicated an account 
may appear, its settlement will be comparatively easy. Hence 
it is that especial care should always be taken by the officer to 
receive the proper vouchers at the time that property is trans- 
ferred by him. 

12. In making out all invoices and receipts the number of 
each article shall be stated in words as well as in figures. 

13. Arms and accouterments will not be included in the same 
voucher with clothing. Separate receipts are uecessary, for the 
reasoi} that in accounting for them they go upon different rolls. 

14. On receiving clothing, arms, accouterments, or other 
stores, the person to whom they are sent will, within twenty- 
four hours after their receipt, have them carefully examined in 
the i3resence of an officer or non-commissioned officer, in order 
that triplicate receipts may be forthwith transmitted to the 
officer who may have sent the articles. 

Should there be any discrepancies between the quantity re- 
ceived and that stated in the invoice, or should any of the 
stores be damaged or lost in transportation, the officer receiving 
them will apply immediately to his commanding officer for a 
board of survey, which shall decide on the extent of loss or 
damage and on whom the responsibility rests. 

The report of the board, approved by the officer ordering it, 
will be transmitted, one copy to the office of the Fourth Audi- 
tor, one to the office of the Quartermaster, and one, with re- 
ceipts for the articles actually received, to the officer forwarding 
the supplies. This report should be in quadruplicate, so that 
the officer asking the survey can retain a copy for his own use. 

15. Where articles are furnished carefully packed in boxes or 
packages, and it is not advisable to open them within the time 
prescribed, the officer will receipt for them as invoiced to him, 
if the boxes, as received and marked, agree with the invoice 
and appear rightly marked and in good order; and whenever 



12 

they may be opened it shall be in the presence of an officer or 
non-commissioned officer, and their contents then compared 
with the invoice, and if found to vary from it, a board of sur- 
vey will be asked for to authenticate the facts. 

16. Every officer to whom public stores are intrusted should 
record in detail, in an ordinary blank-book, all receipts of such 
property, noting the date of reception or when he became 
charged with their care, from whom or how received, and the 
name and quantity of each article. 

In the same manner should be kept an accurate list of all 
such stores as are issued, expended, or disposed of in any way 
whatever, giving the dates and all the circumstances connected 
with each transaction. It will be found that such a book will 
assist materially in making out the returns. 

17. On foreign stations, requisitions will be made on the Fleet 
Marine Officer, who in turn, when necessary, will make requisi- 
tion upon the Quartermaster at Headquarters. 

18. Officers having a surplus on hand may, with their 
commanding officers' approval, furnish others with articles 
necessary for immediate use, always taking receipts in tripli- 
cate therefor. 

19. Officers serving on foreign stations are prohibited from 
making any purchases of clothing, unless they become indis- 
pensably necessary for immediate use, and then not without 
the express sanction of the Commander of the vessel, and of the 
squadron, if time will permit j in which case, the cost of the 
articles purchased shall be reported to the Paymaster of the 
ship, to be charged against the accounts of the men requiring 
the articles. 

Officers shall take care that all such articles purchased be, as 
nearly as possible, of the same quality and color as those fur- 
nished by the Government; and no more shall be purchased 
than shall be sufficient to meet the existing necessity. 

ISSUES TO THE MEN. 

20. Every officer charged with clothing for a post or guard, 
shall open in a book, to be kept exclusively for that purpose, an 
account against each individual of the command, wherein shall 
be carefully charged all regular issues of clothing, exhibiting 
the date of enlistment, the date of the issue, and the articles 
issued. (Form 16.) 



MARINE CORPS. 13 

21. Officers will at the time take triplicate receipts for all 
issues of clothing made: one to be taken in the clothing-account 
book, and two on receipt-rolls, to be transmitted as vouchers to 
the returns.^ (Form 12.) 

These receipts will be witnessed separately by an officer other 
than the issuing officer, or, in the absence of such an officer, by 
a non-commissioned officer. Where marines can write their 
names legibly, they will be required to do so. It is only in 
cases where they cannot write that their marks will be substi- 
tuted. In either case, however, they must be duly witnessed. 

Officers will be particular in stating, under the head of re- 
marks on the receipt-rolls, the date of the transfer, death, deser- 
tion, or apprehension of any person to whom they have issued 
clothing during the quarter. 

22. Knapsacks will not be entered on receipt-rolls, or ac- 
counted for as issued to the men. They will, like haversacks and 
canteens, be borne on the return for arms and accouterments 
as in use by command, or in store, as the case may be, and 
are not to be charged to the person in whose use they are, 
unless lost or destroyed by his fault. In the case of such loss, 
the charges will be made on the pay-roll, and a transcript 
thereof will appear on the certified statement for charges 
against the men's accounts. (Par. 55, Form 7.) 

23. No extra issues of public clothing will be made and checked 
on pay-rolls unless they become indispensably necessary for 
immediate use. 

24. The articles named in the table. Form 9, for each year 
respectively, are considered the regular allowance, and may be 
issued at any time during the year. All other issues that may 
be made during that year are '^ extra,''^ and the money-value of 
the articles so issued must he charged at the next payment against 
the account of the individual re€[uiring the issue, and a certified 
statement that they have been so charged shall appear upon the 
receipt-rolls prepared for extra issues, duly signed by the com- 
manding officer. (Form 13.) 

In case the man be discharged before a regular payment shall 
have come round, the articles charged against him are to be 

1 As the clotliing-book is kept ^yitb tho command, the issuiuo- orticer can, 
if be deem it necessary for bis i)ersonal security, take a third roll for bis owu 
use. 



14 ACCOUNTABILITY FOR COTHING, ETC. 

entered with the regular issues iu the final statement of his 
clothing-account. 

25. As extra issues of clothing are noted on the pay-rolls to 
be paid for by those requiring the articles, they will be entered 
on a separate roll from that containing the regular issues, 
though acknowledged and the signatures or "marks" wit- 
nessed in the same manner by a commissioned or non-commis- 
sioned ofhcer. (Form 13.) The caption of the rolls will be 
made to express whether the issue is regular or extra. 

26. At every approaching pay-day of&cers in charge of cloth- 
ing, arms, etc., will carefully review their accounts of extra is- 
sues and losses chargeable to the men, and cause the articles 
charged against each individual to be noted opposite to his 
name on the pay-roll as a guide for the Paymaster. 

27. The price of each article of clothing and of accouterments 
will be communicated annually in a " circular-letter" from the 
of&ce of the Quartermaster. (Form 19.) 

28. The allowance of clothing to marines detained on ship- 
board after the expiration of their term of enlistment will con- 
tinue until discharged, the same as during the period of enlist- 
ment. 

29. Whenever marines are transferred, it shall be the duty 
of the oflScer making the transfer to furnish the ofi&eer or non- 
commissioned officer to whose command they are ordered with 
a statement of their clothing-accounts, showing the kind and 
number of each article which each individual has received; 
the account to be immediately entered in the clothing-book of 
the station where they are received.^ 

30. When a marine is to be discharged from the service, the 
officer applying for his discharge will transmit to the Quarter- 
master an account of all the regular issues of clothing charged 
against him on his books, (including all extra articles that may 
have been issued him since last pay-day and are unaccounted 

1 When two or more accounts are transferred from one station to another, 
separate blanks should not be taken for each account. The forms iu use (17) 
admit of entering five accounts. Where there are a greater nuuiber, as in 
case of a guard being transferred, the practice is to take a blank receipt-roll, 
which only requires to have a narrow paper slip gummed over the caption of 
the roll and a new heading made to conform with the account. 



MARINE CORPS. 15 

for,) stating particularly J in a separate entry, the land and number 
of the articles embraced in the account which have been issued since 
his last receipts ivere transmitted to the Quartermaster's office, 
(Form 17.) And in case of the death or desertion of a marine, 
the commanding officer of the post, or guard, to which he may 
belong will forward a similar account to the Quartermaster 
without delay. 

31. Officers in command of posts, and of guards, will secure 
the effects left by deserters. 

All articles of uniform-clothing fit for re-issue will be taken 
up on the account-current for that purpose, and those not fit 
will be surveyed and disposed of at public sale by direction of 
the Quartermaster. 

INDIVIDUAL REQUISITION AND RECEIPT BOOK. 

32. As it sometimes happens that men dispute the correctness 
of their clothing-accounts, blank-books are sent to the officers 
in charge of clothing at posts, and of guards, and in future they 
will be supplied upon the usual requisition by letter. 

Every non-commissioned officer and private will be furnished 
with one of these books for his individual account, calculated 
to show at all times the articles of clothing issued to him. 

33. Each book contains instructions as to the manner in 
which it is to" be kept, (Form 14,) ayid such instructions are to be 
strictly adhered to. The issuing-officer will carefully examine 
the requisition and receipt before making the issue, to see that 
it conforms to the instructions. 

34. The name and the date of enlistment of the marine will 
be written in a legible hand on the cover of his book, which 
is always to be kept in his knapsack, or on ship-board, if more 
convenient, in his bag, and produced at inspections, and at such 
other times as the commanding officer, or officer in charge of 
clothing, may think proper to call for it. 

The knapsack being public property will be marked with the 
number on his book, instead of the name, as heretofore. 

35. Any marine who shall deface his book, or lose the same 
through want of care, shall be charged with its money-value. 
It should, however, be explained to him that it is to his interest 
to take care that it is at all times correctly' and neatlj- kept. 



16 ACCOUNTABILITY FOR CLOTHING, ETC. 

36. When a marine is transferred he will take with him his 
requisition-book, and the officer, or non-commissioned officer, 
in charge of clothiag at the station he joins, before entering 
his account in the clothing-book, should call for the requisition- 
book, and the account contained therein should be carefully 
compared with the statement forwarded, as prescribed in Para- 
graph 29. 

37. In case of the death or desertion of a marine, the state- 
ment of his clothing-account forwarded to the Quartermaster 
(Par. 30) MUST invariably be accompanied by the requisition 
and receipt book. 

aRATUITOUS ISSUES OF CLOTHINa. 

38. When* necessary issues of clothing to prisoners are direct- 
ed to be made, deserters' clothing unfit for re-issue, or other 
damaged clothing when there is such in store, will be taken. 

Issues to prisoners will be made under the supervision of the 
commanding officer, whose certificate in triplicate that the issue 
was made will be the officer's voucher for the clothing issued. 

39. Officers are authorized to issue gratuitously articles of 
clothing necessary to replace such as have been destroyed to 
prevent contagion, but such issue must be based upon the offi- 
cial report of the surgeon of the post, or vessel, and the order 
of the commanding officer directing the clothing to be destroyed. 

Issues of this kind are to be receipted for on extra receipt- 
rolls by the men to whom such issues are made, but are not to 
be charged against their accounts. 

40. When property is ordered to be destroyed, for any cause, 
and the articles are not enumerated in the order, a board of 
survey should be asked for to make inventories of the property. 
Such inventories, in triplicate, duly approved, together with 
certified copies of the order directing the destruction of the 
property, will be the officer's vouchers for the loss of the prop- 
erty. 

41. If the articles are enumerated in the order, certified copies 
of it in triplicate, with a statement of all the circumstances, by 
the officer responsible for them, will be sufficient vouchers in 
the case. 

Before destroying or abandoning property, the officer should 
always see to it that the necessary orders are obtained. 



MARINE CORPS. 17 

BOARDS OF SURVEY. 

42. Where damage or deficiency is discovered in public prop- 
erty in use, or in store, arising from any cause, not ordinary 
wear and tear, a board of survey will be asked for (Form 8) by 
the officer responsible for the property. 

A list of the articles to be examined will be submitted with 
the request for the board. 

43. Eeports of boards of survey should be clearly and defi- 
nitely written out, each article brought before it being noticed 
in detail, and the cause and origin of the damage or deficiency, 
if any, and the reason of the property being recommended to 
be sold, or otherwise disposed of, being clearly and plainly 
stated.^ 

44. Triplicate copies of the reports of boards of survey, duly 
signed by each member, and approved by the officer ordering 
it, will be furnished. One to be transmitted to the office of 
the Fourth Auditor with the return, one to the Quartermaster 
immediately after the survey, and the other to be retained by 
the officer asking the survey. • 

45. Where articles are lost or destroyed, and cannot be pro- 
duced for the action of a board of survey, they must be accounted 
for by the affidavit of one or more persons cognizant of the 
facts, or by the certificate of a commissioned officer. 

46. When affidavits or depositions are required in connec- 
tion with any loss of the above nature they may be made before 
a civil magistrate competent to administer oaths, or a commis- 
sioned officer, as may be most convenient, in the following form, 
which will be affixed to a certified statement by the officer, set- 
ting forth clearly the time, place, and cause of the loss or 
destruction of the i:)roperty : 

The undersigned^ being duly sworn, deposes and says, that he is 
cognizant of the facts as set forth, and that they are correct to the 
best of his hioidedge and helief. 

A. B., Private U. S. J/. C. 

Sworn to and subscribed before me, at , this 

day of , 1873. 



J.r. [L. s.] 



' Where articles at a post are recommended to be'repaired or replaceil, an 
estimate of the probable cost should be given in the report. 

2 A C 



18 

CO^'DEMNATION OF PROPERTY. 

47. In order to relieve an officer from liability, or to fix 
responsibility on account of public property that has become 
damaged, except by fair wear and tear, it must before being 
disposed of by sale, or turned in for repairs, be examined by a 
board of survey. 

48. Ko article of clothing, arms, etc., except drum-heads, 
drum-cords, etc., named in the return for arms and accouter- 
ments, can be dropped from a return until regularly surveyed 
and condemned, and then not until the property has been dis- 
posed of as directed by proper authority. 

49. The Quartermaster, upon receipt of the report of a board 
of survey, gives such directions for the final disposition of con- 
demned property as the case may require. But on vessels at 
a distance where deserters' or other damaged clothing has been 
surveyed and condemned, and recommended to be sold, and in 
the opinion of the commanding officer it can be more advan- 
tageously disposed of within his command than elsewhere, he 
directs that the report of the board be carried out. 

50. Clothing and other sux)plies, regularly condemned and 
ordered for sale, are sold b}' auction, on due public notice, to 
the highest bidder, for cash. 

Where the purchasers are enlisted men the amount may be 
charged against them on the i3ay-rolls, to be collected by the 
Paymaster as are other charges against their accounts. Ex- 
penses of the sale are paid from its proceeds. A detailed cer- 
tified account of the sale (Form 15) will be made in trii)licate, 
and will be forwarded, one copy to the Fourth Auditor^ and 
one with the net proceeds to the Quartermaster. The tripli- 
cate will be retained by the officer. 

In the case of sales on ship-board the account will be certi- 
fied by the officer supervising the sale. The account-sales, 
proi)erly certified, is a suffcient voucher to the return. 

ARMS AND ACCOUTERMENTS. 

51. Where arms or accouterments are damaged, destroyed, 
or accidentally lost, by being carried overboard at sea, in action, 
or in the line of duty through no fault of the marine, certifi- 
cates in detail (Form 6) for the articles so damaged, destroyed, or 



MARINE CORPS. • 19 

lost, made by the officer responsible for them, and approved by 
his commanding officer, must accompany the officer's return as 
a sufficient voucher. The date when, the place where, and all 
the circumstances under which the damage or loss took place, 
should be duly stated. 

52. If any article of public property is lost or damaged by 
neglect or fault of the officer, he will be required to pay the 
value of the article, amount of damage, or cost of repair, at 
such rates as a board of survey, with the approval of the com- 
manding officer, may assess. And if lie ccmnot account in a sat- 
isfactory manner for the stores intrusted to Mm, he will be charged 
with the money-value of the articles so unaccounted for. 

53. Where losses arise from the carelessness, neglect, or wil- 
fulness of the marine, the amount of the loss or damage will 
be reported, if serving on shore, to the Paymaster of the corps ; 
if at sea, to the Paymaster of the ship, through the command- 
ing officer, in order that he be charged with the money- value 
of the articles so lost or damaged on the next pay-roll. For 
instance, where a marine leaves his musket or accouterments 
where they should not be left and they are lost in consequence ; 
throws any article overboard, or any article is carried overboard 
by his neglect ; wilfully damages or destroys any article -, or 
who cannot account to the satisfaction of the officer for all 
articles intrusted to him for the discharge of his duties. 

54. Charges against the pay of a marine should only be made 
on clear proof, and never without a careful inquiry into the cir- 
cumstances of the case ; and if he request it, such inquiry should 
be made by a board of officers duly appointed. 

55. A certified statement, giving the date when the loss or 
damage occurred, the name of the marine, the articles charged, 
their value, how lost or destroyed, and the date of the pay-roll 
on which the charges are entered, will be made in triplicate 
according to Form 7, and will be duly signed and one transmit- 
ted with each copy of the return as the officer's voucher. 

56. Where arms, accouterments, or other public stores, are 
stolen by deserters, their value must be charged to them on the 
first pay-roll on which the desertion is reported, and a tran- 
script of these charges, on the certified statement indicated, 
(Form 7,) must accompany the return. 



20 ACCOUNTABILITY FOR CLOTHING, ETC. 

57. Tbe price of the Springfield breeeb-loadiug rifle-uiasket 
now in use, and the cost of each part, will be found on Form 18. 

58. The officer, or non-commissioned officer, who has charge 
of clothing, arms, accouterments, or other public stores, at a 
post, or on board ship, is alone held accountable for the prop- 
erty. 

In view of this responsibility, it is important that he should 
hold each man in ichose hands arms or accouterments are placed 
for \ise to a strict accountahility for the same according to their 
money -value ; as any loss or damage to any of the articles trill he 
charged to the officer, or non-commissioned officer, unless he mahes 
the certified statement (Form 7) that the stores thus lost or dam- 
aged have heen charged on the pay-roll to the marine through ichose 
carelessness or neglect the loss occurred. 

59. Officers are required not only to cause marines who are 
guilty of violating the law ^'forbidding the sale, destruction, or 
negligent loss of clothing, arms, and other public property " to 
be charged on the pay-rolls with all the articles improperly lost 
or disposed of, but also to enforce such other punishment as 
the nature of their offense may demand. 

60. When a marine leaves his command to go into hospital, 
it is the duty of the officer responsible for his military equip- 
ments to see that they are returned to the store-room. 

Should a regular transfer take place, his knapsack, scale- 
straps, and device and shield should also be retained, the officer 
being accountable for them. 

61. As far as practicable, every officer in charge of arms and 
accouterments, whether in use or in store, will endeavor by timely 
repairs to keep them in serviceable condition, and for this pur- 
pose, if at sea, " he will apply to the executive officer for such 
assistance as can be afforded," and if on shore, to the Quarter- 
master, that they may be sent to the Armory at Headquarters, 
or the nearest Arsenal, as the nature of the repairs may require. 

62. Surplus arujs and accouterments at a post, which are con- 
sidered by the commanding officer unnecessary for the service 
of tLe post, will, when the number exceeds twenty, of any kind, 
be reported to the Quartermaster. 



MARINE CORPS. 21 

CHANGE OF OFFICERS IN CHARGE OF PROPERTY. 

63. When an officer in charge of clothing, etc., at a post, shall 
be detailed for duty which separates him from the property, and 
thereby endangers its safe-keeping, his commanding officer will 
designate another officer to take charge of it and give receipts 
for the same; but if no officer be present, the commanding offi- 
cer himself takes charge of the property, receipts for, and is 
responsible for the same until the return of the officer detailed. 

64. An officer in charge of clothing, on being relieved, shall 
turn over to his successor all the public property for which he 
is responsible, including the books and blank returns appertain- 
ing to the Quartermaster's Department, and his successor shall 
give him triplicate receipts therefor showing the condition of 
each article. Two of these receipts, with final returns for the 
property, will be transmitted without delay, one copy to the 
Fourth Auditor of the Treasury, and one to the office of the 
Quartermaster, and the other retained in the possession of the 
officer relieved for his own protection. 

65. The officer relieving another in charge of clothing, etc., 
should make a careful inspection and inventory of the property, 
and should, for his own security, request a survey upon such 
articles as are damaged before giving receipts for the same. 

In receiving jproperty the officer should he careful to see that each 
article receipted fvr is actually present and in the condition repre- 
sented. 

QQ. When an officer in charge of clothing, or other public 
property, is relieved, and from any cause there is no time to 
take an inventory of the property, the relieving officer should 
give a qualified receipt for the property to the officer relieved ; 
that is, he should acknowledge the receipt of tbe articles, ac- 
cording to the invoice presented to \i\m^ provided they shall on 
subsequent inspection be found to correspond in quantity and 
condition to said invoice. 

So soon thereafter as is practicable, the relieving officer 
should, in the presence of an officer or non-commissioned officer, 
make an inspection of the property, and if not found in accord 
with the invoice, he should apply to his commanding officer 
for a board to take an inventory and report upon the condition 
of the property turned over to him. This inventorv, of which 



22 ACCOUNTABILITY FOR CLOTHING, ETC. 

the report on the condition of the property forms part, should 
be immediately transmitted, one copy to the Fourth Auditor, 
one to the Quartermaster, and one to the officer relieved, who 
Tvill be held to account for any damage or deficiency, through 
his neglect, found by such board. 

67. In case of the death, or suspension from duty, of any offi- 
cer having charge of clothing, etc., the commanding officer 
immediately orders a board, to consist, when i)racticable, of 
three officers, to make an inventory of the same. A copy of 
this inventory will be forwarded to the Fourth Auditor, and one 
to the Quartermaster. 

The commanding officer appoints another officer to perform 
the duties vacated, who will receipt and account for the prop- 
erty as inventoried. 

68. Whenever a guard is transferred from a vessel, the offi- 
cer commanding it will, at the same time, deliver to the officer 
in charge of clothing, etc., at the station to which the transfer 
is made, all the i^ublic property he may have remaining on 
hand, triplicate receipts for which will be obtained. So soon 
as the transfer is completed, the officer making it will transmit 
to the Fourth Auditor of the Treasury and to the office of the 
Quartermaster his final returns up to date, supported by proper 
vouchers, in order to a settlement of his accounts. 

69. When an officer is relieved of the charge of public prop- 
erty, returns as well as receipts for the same must be sentj the 
return being the official exhibit of every transaction connected 
with the property, and the receipts simply vouchers to the re- 
turn. 

70. Every officer and non-commissioned officer who receives 
public property will be held accountable for the same until his 
final returns of such property have been received and examined, 
and upon such examination he will at once be notified of the 
result from the o&ce of the Quartermaster. 



MARINE CORPS. 



QUxVRTEELY EETUENS. 

71. Accounts CURRENT will be kept by all officers having 
charge of clothing, arms, and accoiiterments j crediting the 
Quartermaster's Department with all articles received, and 
charging it with all issues made. (Form 10.) 

72. Two copies of the accounts-current will be made on Forms 
4 and 11, and, accompanied by receipt-rolls and by vouchers, as 
hereinafter described, will be transmitted at the expiration of 
each fiscal quarter j one copy to the Fourth Auditor of the 
Treasury direct, and one to the office of the Quartermaster. Fis- 
cal quarters commence and end as follows : First quarter, from 
January 1 to March 31, inclasive; second quarter, April 1 to 
June 30, inclusive j third quarter, July 1 to September 30, in- 
clusive ; fourth quarter, October 1 to December 31, inclusive. 
All returns must commence and terminate at these times, ex- 
cept where officers by reason of transfer, or other sufficient 
cause, have to close their accounts. 

Officers at sea, who may not have it in their power to trans- 
mit their accounts promptly at the end of the quarter, will be 
expected to have them made out at that time, and forward 
them when the first opportunity occurs. 

73. The object of making a return is to present, at stated 
times, an exact account, duly vouched for, of all the property 
with which an officer is to be debited, and also of all the prop- 
erty with which he is to be credited, that the balance due from 
him may be known, and a comparison of accounts made, so that 
if any error exists, it may be remedied in time. 

74. Every entry made on the return for which the officer 
claims a credit must be duly authenticated by a proper 
voucher. 

Where receipts may not have been received in time to trans- 
mit with the return, the entry should be accompanied by the 
officer's certified statement as to the facts, and the receipts for- 
warded when received. Great care should be used to see that 
vouchers are free from alterations or erasures. 

75. One complete set of vouchers, and of all papers pertain- 
ing to his accounts, should be retained by the officer for his 
own protection. 



24 QUARTERLY EETURXS. • 

76. All returns should be made, as far as practicable, upon 
the blanks furnished by the Quartermaster's Department. 

These blanks can always be obtained by timely requisition 
ni^on the Quartermaster. 

77. When an officer is accountable for proi)erty, his first 
return is due at the termination of the quarter in which the 
first lot of supplies came into his possession. 



If the articles were received at any time within the quarter, 
the heading of his return will read: for imrt of the quar- 
ter ending . (Form 4.) 

In like manner, where the period of his accountability extends 
from the first day of a quarter to some day within it, the head- 
ins: will read similarly. 



'» 



78. The first step in writing up a return is to fill in the blanks 
in the heading with official rank, name, post, or vessel, and giv- 
ing the year, and the last day of the quarter, or fraction of 
quarter, included in the return. 

Behit side. 

79. In making out the first return due, the articles for which 
receipts have been given are to be entered on the debit portion 
in the order of date of reception; and under the head of "Prow 
icliom received''^ the name of the officer, with his rank, will be 
-written, and the articles entered under the proper heads; and 
in the column for ^^ Eemar'ks'^ the officer's station will be given. 
(Form 4.) 

In all subsequent returns, on the first line under the head of 
i^From u'lwm received'''' must be entered the ''^Balance on hand'^ 
from last return, with the date of that return ; after which will 
be given, in the order of date of reception, with name and rank 
of officer from whom received, all articles that may have been 
received during the quarter. (Form 11.) 

Invoices of all supplies received during the quarter will 
accompany the coi^y of the return for the Fourth Auditor. 
They will be indorsed as indicated by Form 1, and numbered 
in the order of date of reception ; and in the proper columns 
of the return the date and number of each will be entered. 
(Form 11.) 

80. TVbere arms and accouterments previously borne on the 



MARINE CORPS. 25 

credit portion of the return as unserviceable have been repaired 
during the quarter, they will be taken up on the debit ijortion 
of the return by repair. 

81. Clothing left by deserters, and fit for re-issue, will be 
taken up on the delit portmi of the clothing-return. 

82. It is the duty of all officers to take up on their quarterly 
returns any surplus property which may be on hand from any 
cause, or come into their possession in any other way than 
those mentioned J and a statement of the circumstances under 
which the articles came into the officer's possession should 
accompany the return. 

83. The sum of all the articles thus entered on the returns, 
as described, gives the ''Total to he accounted for,'^^ and it will 
be entered plainly in figures on the proper line. 

Credit side. 

84. Eeceipts for arms and accouterments transferred should 
be indorsed as indicated by Form 5, numbering them according 
to date; giving the oldest voucher E'o. 1, the next oldest No. 2, 
and so on. They should be entered on the credit portion of the 
return, according to number, noting the date, the number of 
voucher, (in red ink,) and the name of the person to whom the 
transfer was made, in the proper columns, and in the column 
for "JSemarZrs" the post or ship to which attached. 

In the copy of the return for the Fourth Auditor, the oldest 
or first voucher to be entered on the credit portion of the return 
will be given a number next to that on the last invoice entered 
in the debit portion. (Form 11.) 

85. Where there is any loss or damage on the part of the 
marine, the certified statement (Form 6) to accompany the 
return, for unavoidable loss, will be entered, giving it a number 
next after that of the last receipt entered. 

The certified statement for loss preventable, (Form 7,) where 
there is any, will next be entered, numbering it after the state- 
ment for loss unavoidable, and the total amount of the articles 
so charged will be entered under the proper heads, and under 
the head of ''To ivliom delivered " will be written " Lost or de- 
stroyed,^' and in the column for " Eemarks" unavoidable or pre- 



26 QUARTERLY RETURNS. 

ventable, as the case maybe. The date will be the number of 
the quarter. 

S(j. Where drum-heads^ drum-cords, etc., have been used for 
repairs the total will be entered under the proper heads next 
after the statement of articles charged to the marine, and under 
the head of '^To tvJiom deliver eel, ^^ '-'Expended'''' will be written. 
The date will be the number of the quarter. 

87. Where condemned arms or accouterments have been 
transferred during the quarter the list will be entered on the 
return next after the list of expenditures, and under the head 
of "To wliom delivered''' the name of the officer receipting for the 
articles will be given; and in the column for "i^e/«ar7;s" "Sur- 
veyed and condemned'* will be written. 

88. Where articles have been condemned and are still on 
hand the list will be entered on the return next after the list of 
articles transferred, if there have been any; if not, next after 
the list of expenditures, and under the head of "To icliom de- 
livered^^ " Surveyed and condemned" will be written ; and in the 
column for ^'Eemarlcs,^^ in the copy of the return for the Quar- 
termaster, reference to the transmittal of the report of the 
survey should be made. 

89. In the return for clothiug, on the credit i)ortion, should 
first be entered the sum of all regular issues to the command 
during the quarter, for which the receipt-roll for regular issues 
is voucher. 

Where there are any extra issues their sum will next be 
entered, and the receipt-roll for extra issues will be numbered 
next after the receipt-roll for regular issues. 

Kext should be entered in the order of date of issue all 
receipts for clothing issued to persons not of the command. 

90. Where condemned clothing has been sold or transferred 
during the quarter the list will be entered on the return next 
after the last receipt for clothing issued, and under the head of 
^^To ivliom delivered^'' will be written, if sold, " Sold by auction;" 
if transferred, the officer's name and rank. 

The bill of sale (Form 15) if sold by the officer responsible 
for the clothing, or the receipts, if transferred, will be his 
voucher. 



MARINE CORPS. 27 

91. The total on the credit i^ortioa of the returns of all the 
articles issued, lost, charged against the marine, expended, 
condemned, or sold, subtracted from the total on the debit por- 
tion of all the articles '''To he aceountedfor^^ gives the amount re- 
maining '^ On hand 5 " and this amount will be dated on the last 
day of the quarter and entered on the line next after the articles 
condemned or sold, if there are any, exhibiting in the copy of 
the return of arms and accouterments for the Quartermaster 
the number ^^In use hy command-'^ and the number '•^Li store J^ 

93. The sum of all the articles so issued, lost, expended, con- 
demned, or sold, and remaining on hand, will be entered on the 
proper line, and should agree with the " total to be accounted 
for" on the debit side. 

93. Where an officer assigns to a subordinate the duty of 
preparing the return, he should, before signing it, satisfy him- 
self that it is correctly made. He should see if the balance 
entered on the last return as on hand is correctly restated in 
the present return, and, by comparison with his record-book, 
ascertain if all articles received during the quarter are entered, 
that the addition in each column is correct, and the totals 
properly entered. 

On the credit portion he should compare the entries of issues, 
losses, etc., with their respective vouchers ; satisfy himself that 
the balance entered as on hand is correct ; that each column is 
correctly added ; and compare the various totals on the credit 
portion with their corresponding totals on the debit portion, 
which, if the account is correct, will be found to agree. 

MINOR DETAILS. 

94. The return should be signed legibly on the right hand 
with full name, and under it the official title. 

On the left (see Forms 4 and 11) the name of the post or ship 
will be given ; under it the date, which will be that of the last 
day of the quarter for which the return is made. 

95. All receipts and statements used as vouchers accompany- 
ing the return of arms and accouterments should be folded 
about three and a half inches wide in the direction of the 
ruled lines, and each will be indorsed as indicated by the 
forms given. 



28 QUARTERLY RETURNS. 

96. Where issues of clotliing have been made to such extent 
during a quarter as to require two or more receipt-rolls, they 
^ill not be gummed together, but numbered in a regular series. 

Eeceipt-rolls will be folded and indorsed as indicated by Form 
12, except where it is more convenient to send them in a roll, 
as is the case at posts where large issues are made. 

97. The returns should be folded as indicated by Forms 4 and 

11, and indorsed as prescribed. 

The words "examined and approved,'" wMch appear on some 
returns, do not affect the responsibility of an officer, and can 
be omitted. 

9S. One set of invoices, receipts, certified statements, etc., 
used as vouchers, should be arranged in the order of numbers, 
and a paper slip put around them to keep them together, and 
then put up with the copy of the returns for the Fourth Aud- 
itor. In like manner should be arranged a set of receipts, state- 
ments, etc., to accompany the copy of the returns for the 
Quartermaster. (Fig. 1.) 

99. In mailing returns, care should be taken to see that all 
papers connected with them are transmitted in one package. 

100. All returns and vouchers rendered to the Treasury and 
to the Quartermaster's office should be accompanied by a letter 
of transmittal, (Form 3,) and the word '^Foncarded^- for the 
commanding officer's signature should be on the letter of trans- 
mittal and not on the return. 

Treasury Department, 
Second Comptroller's Office, 

Septemher 25, 1875. 
Approved : 

J. M. BEODHEAD, 

Comptroller. 



FORMS. 



The following forms are fLUed up fictitiously, to illustrate the 
utethod of keeping accounts aud making returns as explained 
in the preceding instructions. 

The mere folding of a return being not unworthy of atten- 
tion, Forms 4, 11, and 12 are folded as examples. 

Where the printed forms are not used, (see par. 76,) to facili- 
tate references, the general arrangement of the articles indi- 
cated in the forms given should be observed. 

Forms 1, 2, 3, 5, 6, 7, and 15 are to be made out in manuscript, 
on letter or foolscap paper of regular size. 

The rulings in returns and vouchers look better to be in red 
ink. 



30 



FORMS. 



Form 1. 

FORM OF INVOICE FOR A SIMPLE TRANSFER OF STORES FROM 

ONE OFFICER TO ANOTHER. 

[Eef erred to in paragraph 10.] 

INVOICE of arms, accouternmits, etc., transferred this 9th day of Kovemler, 1874, 

hy Capt. B. V.,U.JS.2I. C, at Marine Barracks, Baltimore, Md., to First Lieut. 

J. B., U. S. M. C, commanding Marine Guard of U. S. S. OMo. 



ISTo. or quantity. 



ARTICLES. 



Condition •^vhen 
delivered. 



Eemarks 



Fifty . 
Fifty . 
Fifty . 
Three 
Two .. 
Five. . 
Fifty . 
Fifty . 
Fifty. 
Fifty . 
rifty. 
Fifty . 
Ttvo.. 
Two . . 
Two.. 
Three 



Breech-loading muskets, cal. ..50.. 

Bayonets 

Bayonet-scabbards 

Sergeants" swords 

Musicians" swords 

Sword-frogs 

Cartridge-boxes 

Cartridge-box belts 

Waist-belts 

"Waist plates 

Crescents and straps, (pairs) 

Knapsacks 

Fifes 

Drums, (complete) 

Drum-slings 

Drum-sticks, (pairs) 



Good . 
Good . 
Worn. 
Good . 
Good . 
Good . 
Worn. 
Good . 
Good . 
Good . 
Good . 
Good . 
Xew.. 
Xew.. 
Good . 
Good . 



Serviceable. 



Serviceable, 



I CERTIFY that I have this day transferred to First Lieut. J. B., U. S. M. C, 
commanding marine guard of U. S. S. Ohio, the articles specified in the above 
list. R. v., 

Capt. U. S. M. C, in charge of Anns, etc. 

[To be made in duplicate: both to be for- [When supplies are /onwarded. this form 
warded or delivered to the officer to whom the is varied to suit the case, (par. 10.)] 
articles are transferred. He will retain one 
and forward the other, with his return, to the 
Fourtb Auditor of the Treasury.] 











^ 




O 


^ 










6 

B 


i ^ 
i 


=2 § 






3 

o 


■■s 


o a 


1 ^^ 


lp 










































M 


ZJ 


T 



MARINE CORPS. 



31 



Foriia 2. 

REQUISITION. 

[Referred to in paragraph 7. J 

U. S. S. Ohio, 
Sir : Baltimore, Mel, Dec. 18, 1874. 

There are required, for the use of the Mariue Guard of this ship, the fol- 
io wins: articles of accouterments, etc., viz : 



N 


D. or quantity. 


ARTICLES. 




NUMBER OF EACH SIZE REQUIRED. 

[In making requisitions for clothing, etc., the sizes wished for 
should be speciHed.] 




1. 


2. 


3. 


4. 


5. 


6. 


7. 


8. 


9. 


10. 


11. 


8 


Eight...;... 

One . 


Bayonet-scabbards. . . 
Musician's sword 




1 
























1 


One 
























q 


mne 

Eight 

Six 


Cartridge-boxes 

Cartridge-box belts . . 
Drum-heads, (batter) . 
Drum-heads, (snare) . 
Dxum-cords 


























8 
























fi 
























6 


Six 
























6 


Six 
























fi 


Six 


Drum-snares, (sets).. 
Drum sticks, (pairs) . . 
























:\ 


Three 

















































Respectfully yours, 

J. B., 
First Lieut. U. S. M. C, 

Comclg, Marine Guard. 
Approved and forwarded : 

W. S., 
Capt. U. S. N., Commanding. 



To 



AssH Quartermaster U. S. M. C, 

PMladeli^liia, Pa. 



32 



FORMS. 



Form 3. 

LETTER OF TRANSMITTAL. 

[Referred to in paragraph 100.] 

U. S. S. Ohio, 

Sir : Baliimore, Mel, Dec. 31, 1874. 

I transmit herewith returns of clothing, arms, accouterments, etc., in my^ 

charge during part of the 4th quarter of 1874. 

I am, respectfully, 

Your obedient servant, 

J. B.,- 

First Lieut. U. S. M. C, 

Comdg. Marine Guard. 
To 



Quartermaster U. S. M. C, 

Headquarters, JVasMngton, D. C. 

[IX TRIPLICATE.] 

One to Fonrtli Auditor and one to Quartermaster, witli tlie returns. One to be entered 
in letter-Look. 







d 


x 












6 

5 


5 




1 ^ 

bJD £ 

5 o =1 


5 


i 


r^ 
1 




1 










t£ 
















3" 


£ 
3 


3 


fi 




s 


«:0 ! 


1 






^^ 


H 


O 








?* 






■^ 















Return of arms and accouterments 

from 

Nov. 9 to Dec. 31, 

part of 
4th quarter of 1874. 



J. B., First Lieut. U. S. M. 0., 
U. S. S. Ohio. 



Fomi 4. 

[Referred to in paragraphs 72, 79, 94, and 97.] 

RETURN of Arms, Accoutermcnts, etc., in charge of First Lieut. J. B., U. 8. M. C, U. S. 8. Ohio, for part of the Quarter ending December 31, 1874. 





1 

1 

1 


FEOM WHOM RECEIVED. 


1 
1 
If 
J 


1 


1 


■2 
1 
1 


swon.s. 


i 
1 


1 
1 

t 

a 


j 


^ 


? 

I 

t 

1 


3 

1 


1 
1 


1 
1 


1 


DKUM.. 




DATE. 


, 


i 


i 


1 

1 


1 
J 
J 


t. 


.1 


i 


1 

i 


.1 

a 

i 


1 
1 


REMARKS. 


"- ^su. 






50 




50 


1 


3 


2 


5 


50 


50 


50 


50 


50 


50 






2 


2 






2 






3 


:::::. 


Baltimore, Md. 
Pliiladolpbla, Pa. 












6 


..... 


...... 


...... 




3 


Total to be accounted for 

TO WHOM DELIVERED. 
1st Serg't H. C 


























50 

1 


= 


8 


58 


3 


3 


c 


59 


-= 


8 


^ 


50 


= 






^ 


2 


6 


== 


== 


=^ 


^ 


6 




Cr. 

NOT.21 


^^ 


^^ 




































I 








1 


1 


1 




























Expended. . . .*■ 




























1 






1 


















40 








40 


39 


























As pel- report trao.mittcd on 6th inst. 


Deo. 31 






40 




40 


2 


...'.. 


1 


40 


40 


40 


40 






2 


1 






...!.. 






3 '.'.'.... 












5 


6 


5 


6 






















50 





50 


3 


3 


6 


59 


58 


50 


50 


50 


50 




^ 


2 


6 


6 


2 


6 


6 


6 














41 




48 


40 
10 


3 


1 


5 


10 


10 


41 


41 




42 






« 


1 




6 


1 


5 


6 


4 




In use and in store. 































































* Cao be dropped as " expended," without survey, (par. 48.) 
that the above return exhibits a correct statement of the arms, accouterments, etc., in my charge during part of the quarter ending December 31, 1874. 



First Lieut. V. S. M. C, Comdg. Marine Guard. 



Note.— Officers will seldom have a greater number of receipts and issues to enter than there are Wank lines prepared for them on the printed forms; but when they do, the receipts or issues, as tlie case may be, can 
be consolidated into an abstract, ruled in conformity with the return, so that the date, number, name of invoicing or receiptiug officer, and name and number of articles so received or issued, can all be entered on it. 

The sum of all the articles so entered in the abstract, as taken from the total on the bottom line, should be entered in its proper portion of the return, and dated the number of the quarter for which the return 
is made. 



MAIMNB COBPS. 

Fig. 1. 

VOUCHERS ARRANGED IN THE ORDER OF NUMBERS. 
^Hjeferxod to in paragraph 983 




34 



FORMS. 



Form 5, 

RECEIPT. 

[Referred to iu paragraphs 11 and 84.] 

RECEIVED, this 21st day of November, 1874, from First Lieut. J. B., 
U. S. M. C, the following articles of arms, accouterrnents, etc., for the use 
of the Marine Guard, U. S. S. Cincinnati : 



No. or quantity 



ARTICLES. 



Condition. 



Remarks. 



Eight Breech-loading muskets, cal. .50 . . | Good 

Eight I Bayonets i Good 

I 

Eight Bayonet-scahbards ' Worn Serviceable. 

One Musicians' s w« -rd \ Good ' 

One i Sword-frog Good 

i ' 

Eight ! Cartridge-boxes Worn i Serviceable. 

Eight Cartridge-box belts Good 

Eight ; Waist-belts ^ Good 

Eight Waist-plates • Good 

Eight i Crescents and straps, (pairs) , Good : 



Eight 
One.. 



Drum, (complete) . . 

One j Drum-sling 

T"WO I Drum -sticks, (pairs) 



Good 
Kew. 
Good 
Good 



U. S. S. Cincinnati. 

Baltimore, Md. 



H. C, 

First Sergt. V. S. M. C, 

In charge of Marine Guard. 



[Ix TRIPLICATE. — One to accompany each 
copy of the return. One to be retained.] 



Note. — Xo transfer of property can be 
made by one officer to another without the 
approval of the commanding officer. 







, 




^ 


^ 

o 




t- 












1 




i 






i 1 

! 

i 

i 


o 

> 


s 

1 


9 


a 




M«2 

6^ 


1 




pi 




^ 


ft 



MARINE CORPS. 



35 



Form 6. 

STATEMENT FOR LOSS OF ARMS AND ACCOUTERMENTS, 
(Unavoidable.) 

[Referred to in paragraphs 51 and 85.] 

U. S. S. Ohio, 
Baltimore, Md., Dec. 31, 1874. 
I CERTIFY that on the 24th day of December, 1874, the below-mentioned 
musket was lost under the following circumstances : 

Private J. H., a member of the guard, armed and equipped for post, when 
about to take his station on port gang-way, had his musket knocked over- 
board, from his hands, by a block falling from aloft, and it could not be 
recovered. 

J. B., 
First Lieut. U. S. M. C, 

Comdg. Marine Guard, 
Approved. 

W. S., 
Cajpt. U. S. N., Commanding. 



[IN TRIPLICATE.] 

One with each copy of the return. One to be retained. 





CD 


6 

C3 -j 


6 


ci 


U 


2 % 


^ 


1 


s 


m 


w-i 








ew 05~ ^ 


^o 




3 


cr' 


°S?- 


^'OJ 




S 


^ 


-^ S-2 


h-^ A 




o 




a a t^ 


^aj 




D 




S P <o 






O 


=M 


n S3 


"^ 




> 


o 


ir 


P 




=3 


-3 -o 






Ph 


M 


^ 



3 A C 



36 



FORMS. 



Form 7. 

STATEMENT FOR LOSS OF ARMS, ACCOUTERMENTS, ETC., 

(Preventable.) 

[Eeferred to in paragraphs 22, 55, 56, 58, and 85.J 

STATEMENT of arms, accoidennents, etc., in charge of First Lieut, J. B., 
U. S. M. C, U. S. S. Ohio, lost or destroyed dy neglect, and charged on pay- 
rolls, during part of ith quarter, 1874. 





NAMES. 


Rank. 


Articles 
charged. 






How lost or destroyed. 




Date. 


1 
*: 

a 
1 

1 
1 


1 

1 
1 


6 

i 

■■ 
1 

1 


2; 

i 
i 

1 
T 


1 

2 

1 
4 


i 
-2 

18 
80 
25 

5 


On what pay- 
roll charged. 


1874. 
K"ov. 23 


T. D 


Fifer 
Pvt. 
Pvt. 


Fell overboard through 
carelessness. 


1 Quarter end- 


Dec. 5 


A. M .. 


Dec. 20 


T. S 


Could not account for them 
satisfactorily. 


)■ ing Decem- 
1 ber 31, 1874. 


Tc 


tal amount cliar 


ged... 


J 



I CERTIFY that tlie above-enumerated amounts liave been charged against 
the names mentioned, on the pay-roll of this ship, for the quarter ending 

December 31, 1674. 

J. B., 
First Lieut. U. S. M. C., 
U. S. S. Ohio, Comdg. Marine Guard. 

December 31, 1874. 



[In- triplicate.— One with each copy of 
the return. One to be retained.] 



XOTE. — Metallic ornaments, knapsacks, 
haversacks, &c., in ordinary use by the 
men, should be charged to' them on the 
pay-rolls when lost or destroyed by their 
fault, and a copy of the charges entered on 
the above statement, (par. 22.) 





S 




, 


d 


« 


t-~ 


^A 


'3 


S 


1 


i 




I'^t. 


c? 


-:.2 




$ 


^^t ^ ? 


^o 






^ 


411 ^ l 






o 


1 z 


'11% 


V: 


"Si-; 




(> 


^ 






^.r 


















^' 


E° 




hs" 



MARINE CORPS. ^7 



FOl'311 §, 

BOARD OF SURVEY. 

[Eeferred to in paragraph 42.] 

U. S. S. Ohio, 
Sir : Baltimore, Md., Dec. 4, 1874. 

I respectfully request that a survey be ordered on the following articles 
in my charge, which I believe to be unserviceable. 
Very respectfully. 

Your obedient servant, 

J. B., 
First Lieut. U. S. M. C, 
Captain W. S., U. S. X., Comdg. Marine Guard. 

Comdg. U. S. S. Ohio. 



LIST OF ARTICLES REFERRED TO ABOVE. 



(10) Ten bayonet-scabbards. 
(10) Ten cartridge-boxes. 
(10) Ten cartridge-bos belts. 



38 FORMS. 



Form 8— Continued. 

U. S. S. Ohio, 
Gentlemen : Baltimore, Md., Bee. 4, 1874. 

You will hold a strict and careful survey on the articles mentioned in 
the accompanying request, and report to me, in triplicate, their condition. 

If, in your judgment, they are unserviceable, you will state the particu- 
lars in which they are so, and the probable cause ; and if there is any reason 
to believe that proper care has not been taken for their preservation, you 
will state in whose charge the articles were when damaged and the amount 
necessary to be assessed to cover such damage. 

You will also recommend what disposition should be made of the articles 
surveyed. 

Respectfullv, yours, 

W. S., 
Caj^t. U. S. N., Commanding. 
Lieut. Comdr. G. C., U. S. 2\\ . 
Lieut. B. E., U. S. N. 
Master A. 0., U. S. X. 



MARINE CORPS. 39 



Form 8— Continued. 
[Eeferred to in paragraph 43. J 

U. S. S. Ohio, 
Sir : Baltimore^ Md, Dec. 5, 1874. 

In obedience to your order of tlie 4th inst., we have held a strict and 
careful survey on the articles mentioned therein, and find as follows, viz : 

That the ten (10) bayonet-scabbards, ten (10) cartridge-boxes, and ten (10) 
cartridge-box belts look much worn, and, in their present condition, are un- 
serviceable. Some of the scabbards are without their metallic tips ; the 
covers of the boxes are badly bent, and in some cases broken ; and the belts 
appear much worn at the edges and ends. 

After a careful examination of the facts as shown by evidence, the Board 
are of the opinion that the articles have been in use many years, that due 
care has been taken for their preservation, and that no blame can be at- 
tached to First Lieut. J. B., U. S. M. C, in charge of the articles. 

The Board being of the opinion that many of the scabbards and boxes can 
be repaired, and that suitable waist-belts can be made from the cartridge- 
box belts, recommend that all the articles be turned over to the Quartermas- 
ter's Department of the Marine Corps. 

Respectfully, 

Your obedient servants, 

G. C, Lieut. Comdr. U. S. N. 
B. E., Lieut U. S. N. 
A. O., Master U. S. N. 
Capt. W. S., U. S. K, 

Comdg. U. S. S. Ohio. 

Approved : 

W. S., CcqH. U. S. N., 

Commanding. 

[TO BE MADE IN TRIPLICATE.] 

One to be sent to the Quartermaster immediately after the survey. One to the Fourth 
Auditor vpith the return. One to be retained by the officer asking the survey.. 



40 



FORMS. 

Indorsement for Form 8. 



Voucher :N'o. — .* 



Part of Uh quarter, 1874. 



Keport of Survey 

on 

Articles of Accouterments 

iu charge of 

J. B., First Lieut. U. S. M. C, 
U. S. S. Ohio. 



Ordered by 

Capt. W. S., TJ. S. K, 
Commanding. 



Number for entry in the copy of the return 
for the Fourth Auditor. 



MARINE CORPS. 



41 



FoFEia 9. 

[Eeferred to in paragraph 24.] 

TABLE specifying the allowance of Clothing to enlisted men of the Marine Corps, 
apportioned for each year respectively. 



AKTICLES. 



Full-dress hat 

Pompons 

f Undress 

Caps i Fatigue 

I Ornaments* 

(Full-dress 

Coats < 

( Undress 

Epaulet bullion, (sets) 

Fatigue-jackets 

Overcoat 

f Full-dress coats , 

( Full-dress . 



FiFXD-MUSIC. 



Boys' Jackets. 



I Undress . 





( "Woolen 


Trouseks 






( Flannel 


Shirts 






Soclis (pairs) 






Blankets 



FOR EACH YEAR. 



Ist. 2d 



3d. 4th. 5th 



2 

3 

2 

5 

1 

2 

2 

3 

20 

8 

8 

10 

11 

10 

10 

20 

2 



* One ornament is allowed with each cap. Any issued in excess of that allowance will 
be charged as "extra." 

Note.— "When clothing is issued gratuitously to replace that destroyed to prevcut con- 
tagion, (par. 39,) tho issues should in no case exceed the actual necessity of tbe men. It is 
not intended to replace every article lost— only siich as may he necessary for their health and 
comfort; and such issues will be of clothing in kind, not payment of money. (See Dec. 2d 
Compt., sect. 490.) 



Bi 



., with the Quartermast 



(Isi 



(2d 



(3d 



(4tti 



preclerneatli tbe closure on the opi 



TO WHOM DELIVERED. 



To the command 

do 

Sold by auction 

By bal. on hand carried down. 



Total accounted for. 



Total accounted for. 



Total accounted for. 



Total accounted for. 



d 



Form 10. 

ACCOUNT- OUHREKT. 

(Referred to in par.igrapU 71. J 

Capt. E. v., U. S. M. C, at Marine Barracks, Baltimore, Md., in Account-Current for Clotliing, etc., with the Quartermaster's Department, United States Marino Corps. 





FROM WHOM RECEIVED. 


1 
1 


-s 

s 
■g 

1 

1 


1 

1 


CArs. 


CO,VTS. 


1 
a 

1 

« 

1 


1 
1 
.1 


j 


FIELD-MUSIC. 


s 
& 

s 
1 


TK0USEK8. 


SHIBTS. 


i 
1 

70 


1 
30 
28 


? 

i 

50 

= 
48 


1 
I 

40 
40 


1 
f 

3 

2 


REMARKS. 


DATE. 


TO WnOM DEI.IVEUED. 


1 
1 


1 
1 
.1 


f 

~m 


— 


- 


— 


— 


— 


j 

J 

1 

i 

lo" 


1 

io 


i 

70 


— 


— 


^. 


? 

I 

i 






i 


I 
1 


1 
1 

IT 


IT 


¥ 
I 

"i 






i 




1 


1 


3 


1 


1 

1 


jiici. 


Woolen. 


1 


•3 

i 

35 

IT 


1 

70 
10 

75 
















i 

I 

1 


1 


"co 


1 

33 
IT 


00 

"oo" 


1 

2 
1 


^S. 


Woolm. 


1 

"os" 


1 

1 

"35" 


i 






1 
1 


i 


i 


1 


REMARKS. 




! 
1 


i 

5 


1 


\ 


1675. 

(]»1 ar.) Jan. 1 
Jan. 1 
Fob. 14 


To balance from Dec. 31, 1874. - 

do do 

Firat Lieut. J. B 

Total to bo acconntod for. 

To bal. on hand brought down. 

Total to be accounted for. 


.!». 




60 


60 

"eo" 


= 


eo 

60 


30 

"s 
IT 

33 


60 

60 
60 


30 
30 


10 
10 


70 
70 


..^ 




= 






fo 

- 


5 


Conilomnea Doc. 0, 1B74. 


1875. 
1st quarter 

■March" 4! :";■.:;:: 

March 31 


To the command 

soiiVi)" auction!;;; :;:.■;. ■;:;;; 

nybal'.oi. luuidc.irrieddown. 
Total accounted for 


Regular issuea. 

Extra iHsucs. 

Ah per hill of sale. 




60 




= 


= 




= 


60 


65 


"77 


"ro 






60 




60 


59 


10 


70 




Bil dr.) April 1 














— 






_ 


— 


~ 


_ 











_ 





_ 


_ 







































... 














































^^ 


^^^ 




^ 


^ 


^ 


^^^ 




= 


^ 


"^^ 




^ 


"^ 




^ 


^^ 


^ 


~ 


= 


^^= 


= 


^^ 


^ 


^^ 




= 


= 


= 


^ 


= 


~" 


= 


= 


= 


^ 


= 


= 


== 


= 


= 


= 


= 


= 


^= 


= 


= 


= 


= 


= 


= 






Total to be accounted for. 








_ 


— 


— 


— 


— 




- 


— 


— 












— 




— 


— 


— 


— 


— 


— 


4th quarter 




— 


— 


— 


— 


— 


— 


_ 


— 






— 


— 


— 


— 


_ 






_ 





_ 
















• 








... 




















(tth Qr,) Oct 1 


= 


= 


= 


"= 


= 


= 


= 


^ 


^ 




= 




^^ 


^^ 


^^^ 


^^^ 


^ 


^ 


^ 


^ 


= 


^ 


"^^ 


^ 


^ 







"^ 


= 


^ 


"^ 


^"^ 


"^^ 


^ 


=^ 


"= 


= 


= 




= 


= 


= 


= 


= 


= 


= 


= 


= 


= 


= 


= 






Total to be accounted for. 


_ 


_ 





_ 





































_ 



























— 


— 


_ 


_ 





_ 


_ 


_ 


_ 


_ 





_ 


_ 


_ 













- 








_ 


































.... 



























































































































Note.— A quarter having hcen completed, the account should he ruled and closed up, and the balance on hand carried dowu to tlio hcgiuniiig of tlie suhsetiiient quarter, uiuicrueatli tbc tlosiire ou the opi>osite side of the account. Tlio outvies of this quarter should ho contiauod in tho order of date, the saino as tho 
preceding, and so on, successively, halancing tho account at the close of each quarter. 



Eeturn of Clothing 

for the 
1st quarter of 1875. 



Captain R. V., U. S. M. C, 
Marine Barracks, Baltimore, Md. 



/ 



rihiM.«Mli^HMI 



Form 11. 

[Referred to in paragraphs 72, 79, 84, 94, and 97,] 

EBTTJRN of Clothing, etc., in charge of Capt. B. V., U. 8. M. C, at Marine Barracks, Baltimore, Md., for the Quarter ending March 31, 1875. 





1 

■s 

1 

1 


mOM WHOM RECEIVED. 


1 
1 

i 


1 
.1 
1 


1 


CAPS. 


COATS. 


1 


1. 
1 
1 
1 


J 


P.....MUS>C. 


i 

1 

3 


TUOUBEKS. 


S„,UTB. 


? 
1 


I 


? 

1 


1 
1 


£■ 
1 






i 
1 


1 
1 


1 

i 
S 


1 
1 


i 

60 


1 

1 
1 


Boys' Jackets. 


Woolen. 


1 
3 


1 

i 


1 
3 




DATE. 


1 


1 


i 


1 

E 


REMARKS. 


Dr. 




Balance on band from December 31, 1874 


60 




60 


60 




60 


30 


30 




70 


4 










?§ 


50 
5 


35 


70 
5 


-0 


30 


50 


40 


2 
















S^^Hbi^'^"'""- 


February 14 


1 


First Lieut. J. B 














5 


























































60 




CO 


60 




60 


35 


60 


30 


10 


70 


4 










60 


65 


35 


85 


70 


30 


50 


40 


2 






TO WHOM DELIVERED. 












Cr. 








1 






2 




















1 










'28" 


48 


■46'" 


...... 


Roanlar issues. 




- do -- 
































Sold by auction 


■■fio" 




-60- 


"hi" 




"oo' 


"'33" 


m 


■36' 


'io' 


"■io"' 


"4" 










55 


•35- 


75 


"76" 


As per bill of sale. 






















60 




60 


60 




60 


35 


60 


30 


10 


70 


' 










60 65 


35 


85 


70 


30 


50 


40 


** 






















60 




60' 


59 




60 » 


60 


30 


» 


70 1 . 






I 


47 ! 5., 1 •,. 1 „ 


70 


28 1 .« i .0 1 = 











































CERTIFY that the above return exhibits a correct statement of the clothing, etc., iu my charge during the quarter ending March 31, 1875. 



Note.— The device and shield for the full-dress hat ii 



s part of the clothing allowance, 1 



YOUOHEE, No. 2. 



1st quarter, 1875, 



Eeceipt-roll for regular issues. 



Captain E. Y., U. S. M. C, 
Marine Barracks, Baltimore, Md. 



EEOEIPT-EOLL FOE EEGULAE ISSUES. 

[Eoferrcd to in paragraphs 21 and 96.] 

WE, the uudersiguea, United States Marines, acknowledge to have received from Oapt. E. V., U. S. M. C, in charge of Clothing at Marine Barracks, Baltimore, Md., during the quarter ending March 31, 1875, the articles of Clothing to which our names are allixcd. 





EANK. 








1 

i 


1 


CM.S. 


C0.T3. 


1 

1 
1 

1 


1 
1 

I 


f 
1 


........... 


1 


TliOUSEnS. 


s.,.„.s. 


s 
n 


? 
I 

i 


1 


1 


SIGNATUKES. 


WITNESSES. 




NAMES. 


ENLISTMENT. 


1 


1 


1 
1 




1 

s 


i 

1 


Boys' Jackets. 


Woolen. 


3 


t 

1 


i 
a 




1 


P 


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i 






JEOSTU. 


-■• 










Aug. 


10 
30 


1870 


- 


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= 


= 


= 




= 


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L. A.,l3tLloutU.S.M.C 

0. 1!., SorKoniitU.S.M.C 

L. A 


Disohai'sod Maich 10, 1875. 








E F 




E.+ P 




















1 






' 










' 






_^^ 



















"" ™"'' 

























































When tbore ia more than i 



receipt-roll, a auramary should he made on 



last roll used, exhibiting the total ( 



roll and the "Total issued.' 



; CEiiTU'Y that tlio above rcceipt-roII is correct, and that the clothing has been charged to the men to whom it was issued. 



Capt. U. S. M. v., in isUrga of Ctotlumj, 



be personally present and see that the number of the size issued conforms to the s 



fjOTFS — When issues are made to the men, the officer in charge of clothing suoniu ue persouauy picaouu uuu. ouo iu-m luh uumuer oi luo size issueu uomoriui 
The number of the articles issued will be entered iu the proper places in the clothing-account book and on the receipt-rolls before they are signed. 
When no issues have been made, blank spaces will be filled thus == 

A witness should annex his official title to his signature, as evidence of his competency to witness the receipt-roll. 

The officer making the issues and responsible for the supplies is not a competent witness ; neither is a private soldier a competent witness to the receipt-roll. 
The issues iu cases not witnessed should be anthentieated by affidavit, setting forth the cause of the irregnlanty and in verification of the issues as charged. 
Clothing charged to enlisted men, and not receipted for at the time of issue, should be accounted lor by affidavit, sotting forth the reasons why their signatures ' 



42 



FORMS. 



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MARINE CORPS. ' 43 



.Form 14. 

INDIVIDUAL REQUISITION AND RECEIPT BOOK. 

[Referred to in paragraph 33.] 









Boe. 



44 FORMS. 



INSTKUCTIONS TO BE FOUND ON INSIDE OF COVER OF 
REQUISITION AND RECEIPT BOOK. 

1. Immediately on receiving his requisition-book, the soldier should enter 
into the recapitulation-table an account of all the regular issues which ap- 
pear charged against him on the books of the officer in charge of clothing 
at his station ; and thereafter, at the end of every quarter of his enlistment, 
should be entered the articles required and received during the quarter, al- 
ivays exercising the greatest care to enter articles under their proper heads. 

2. Before entering a requisition, he will ascertain from the officer in charge 
of clothing if the number and size of the articles he requires are in the store- 
room and will be issued to him. If the articles can be obtained, he will enter 
his requisition and receipt, according to form given. Where a soldier can- 
not write, he will call upon some comrade, other than the non-commissioned 
officer or private connected with the clothing-room, to enter his requisition 
for him and to witness " his marlc." 

3. But one article shall he entered on any one line, and the number shall be 
stated in words as well as in figures. 

4. The first entry shall be made on the line next after the one on which the 
requisition and receipt is completed ; the next entry on the line following, 
-and so on, leaving no blank lines, until all the articles required are entered, 
when the requisition and receipt will be signed on the line next after the last 
article entered. 

5. When " extra^' articles are required, the usual requisition and receipt will 
be entered and signed, and on its face the word '^Extra" will be written. 

6. Should an error be made in entering the number or kind of any article, 
the requisition will not be signed, but will be marked ^'Void^' on its face, and 
a fresh requisition entered and duly signed as described. 

7. No ERASURES, ALTERATIONS, OR INTERLINEATIONS WILL BE ADMISSIBLE 
IN THE REQUISITION AND RECEIPT BOOK UNDER ANY CIRCUMSTANCES WHAT- 
EVER. Every soldier should remember that it is to his interest to take care that his 
book is at all times correctly, neatly, and securely kept. 



MARINE CORPS. 45 



CLOTHING EEQUISITIONS AND EECEIPTS. 

Required aud received, this 5th day of January, 1875, of Captain E. V., 
U. S. M. C, in charge of clothing at Baltimore, Md. — 

(1) One undress-cap. 
(1) One pair woolen trousers, 
his 
E. + F., Private U. S. M. C. 
Witness : " mark. 

C. C, Private U. S. M. C. 



Required and received, this 20th day of March, 1875, of Captain R. V., 
U. S. M. C, in charge of clothing at Baltimore, Md. — 

(1) One pair woolen trousers. 
(1) One ]oair socks. 
(1) One pair socks. 



Required and received, this 20th day of March, 1875, of Captain R. V 
U. S. M. C, in charge of clothing at Baltimore, Md.— 



^. 


(1) One pair woolen trousers. 




(1) One pair socks. 


? 

^ 


(1) One pair shoes. 




his 




E. + F., Private U. S, M. C. 


itness : 


mark. 



R. S. H., Private U. S. M. C. 



46 



FOEMS. 



RECAPITULATION. 
(FOR EEGULAK ISSUES OXLY.) 







1 




CAPS. 


COATS. 


, 






FIELD-MUSIC. 




TROUSERS. 


SHIRTS. 


5 


? 


1 






CLOTHIXG. 






.2 






X. 


1 


1 


Boys' 
Jackets. 


Woolen. 










lil 


. 












1 




a. 


-f 




1 




i!i 




1 


1 


i 


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1 


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> 


1 




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3 


1 




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1 


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2 




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1 






1st year. 


1 


1 


1 


1 




1 


1 


1 




1 




1 


1 


4 




2 


3 


2 


3 


2 


2 


4 


1 




o 


2d year. 




.. 


.. 


1 


.. 











.. 









4 




2 


1 


2 


2 


2 


2 


4 






«^ 


3d year. 




1 


1 






1 


1 


1 




.. 




1 


1 


4 




1 


2 


2 


2 


2 


2 


4 








4th year. 
5th year. 








1 




















i 




2 


1 


2 


o 


o 


o 


-1 


1 




9 






1 


1 







1 










.... 


1 


4 




1 


1 


2 


2 


2 


2 


4 






< 


Total. 


1 


2 


3 


4 


-- 


2 


3 


2 


5 


T 




2 


~ 


20 




~8~ 


8 


10 


11 


1010 


.0 


2 





14 
O 

9 

i 
1 


1st qr... 
2d qr... 
3d qr... 
4th qr... 

1st yr. 

1st qr... 
2d qr... 
3d qr... 
4th qr... 

2dyr. 

1st qr... 
2d ar... 
3d qr... 
4th qr... 

3d yr. 

1st qr... 
2d qr... 
3d qr... 
4th qr... 

4th yi-. 

1st qr... 
2d qr... 
3d qr... 
4th qr... 

5th yr. 
Total rec. 


:: 

__ 

-1 

y 


1 

— 
_ 


2" 
1 


= 


2 


1 


:::: 

2 


= 

s 




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m: 


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4 

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9 


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nil 




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1 Bah due . 


i 




....i.... 


1 




























i 






1 




1 ! 




1 







* Articles received to date as per Clothiiifr-Book of Cap^ E. Y., U. S. M. C. 
t lleceived January 5, 1875, heiug 2d quarter, 4th year of enlistmeut. 



MARINE CORPS. 



47 



Form 15. 

ACCOUNT-SALES. 

[Referred to in paragraphs 50 and 90.] 

ACCOUNT-SALES of Marine Clothing sold hij public auction at Marine Bar- 
racks, Baltimore, Md., under the direction of Major G. L., U. S. M. C, on March 
4, 1875, (being deserters' clothing condennned.) 



ISTo. or quantity. 


AETICLES. 


Purcliaser. 


Amonnt. 


<I0) Ten 




Messrs. F. & S 

. ..do 


64 50 


(10) Ten 


Linen . (^o . 


3 00 


(10) Ten 


Linen shirts 


do 


2 00 












9 50 
57 




Net proceeds 








8 93 











I CERTIFY that the above account-sales is correct. 



S. S., Auctioneer. 



Marine Barracks, 
Baltimore, Md., March 6, 1875. 

I CERTIFY that the above-enumerated articles were sold by public auction, 
as above stated, pursuant to directions from the Quartermaster, and the 
amount received therefrom, after deducting the expenses of the sale, (the 

voucher for which is filed herewith.) transmitted this day to , 

-Quartermaster, U.. S. M. C. 

G. L., 
Major U. S. M. C, 

Comdg. Post. 

NOTES. 

To be in triplicate. One, witli net proceeds, sent by next mail to Quartermaster ; one to 
Fourth Auditor, with the return, and one to be retained by otiicer. 

An account, in this form, should be prepared at every sale of public property. 

"Government employes and soldiers employed as auctioneers are not entitled to any fees 
iu the latter capacity." Dec. Second Compt., sec. 848. 







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48 



FORMS. 



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DATEOFISSUE. 


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^" =3- 



MARINE CORPS. 



49 



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50 



FORMS. 



Form 18. 

PRICE-LIST OF SPRINGFIELD BREECH-LOADING RIFLE MUSKET. 

[Referred to in paragrapli 57.] 

MODEL 1&C8, CAL. .50. 



compoxe:n'ts. 



Stock, (wood part) 
Tip 



Tip-screw 

Kamroci..top.^S|-;;;:;:;---::: 

Band-springs, two (each, six cents) 

Hamrod-spring 

Eamrod-spring pin 

Side-screw washers, two, (each two cts.) 

Butt-plate 

Batt-plate screws, two, (each two cents) 

Stock, complete 

Guard-plate 

Guard-bow 

Guard -bow swivel 

Guard-bow-swiTel screw 

Guard-bow nuts, two, (eaich two cents) . 

Trigger 

'Trigger-screw 

Guard, complete 

Guard-screws, two, (each 2-| cents) 

Bear-sight base.... 

Bear-sight leaf 

Bear-sight-leaf screw 

Bear-sight-ioaf slide 

Bear-sight spring 

Bear-sight-joiut screw 

Bear-sight-base screw 

Bear-sight, complete 

Barrel 

^Receiver 

Extractor 

Hinge-pin 

^Ejector-spring 

JEjector-spring spindle 

EJector-9tud 

Cam-latch.... $0 24) ^ lo+rh) 
Breech-block cap 08>^^™™f [$0 60] 
Thumb-piece.. . 28^ complete. 5 

Breech-block 1 31 

Breech-block-cap screw 02 

IFiring-pin 1.3 ( 

Eiring-pin spring 02 

Tiring-pin screw 03 | 

Cam-latch spring 03 J 



o2 



81 68 
11 
02 
22 
02 
12 
05 

.005 
04 
30 
04 

2 64 
26 
30 
10 
02 
04 
15 
02 



>2 20 






COMPONENTS. 



Breech-screw 

Barrel, complete 

Tang-screw 

Upper band 

Upper-band swivel 

Upper-band-swivel screw 

Upper band, complete 

Lower band 

Lock-plate 

Main-spring swivel 

Main-spring-swivel rivet 

Hammer 

Tumbler 

Tumbler-screw 

Bridle 

Bridle-screw 

Sear 

Sear-screw 

Sear-spring 

Sear-spring screw 

Main-spring 

Lock, complete 

Side-screws, two, (each three cts.) 

Bamrod 

Bayonet 

Bayonet-clasp 

Bayonet-clasp .screw 

Bayonet, complete 



Musket, complete. 



APPENDAGES. 



Screw-driver 

Spring- vise 

Tumbler and band-spring punch 
Tompion 






$0 30 

7 77 
03 

, 24 
10 
02 
37 
23 
47 
09 
01 
46 
32 
03 
20 
02 
18 
02 
14 
02 
32 

2 37 
06 
90 

1 50 
17 
02 

1 75 

21 63 



38 



Complete. 



MAEINE CORPS. 51 



Form 19. 

[Eef erred to in paragraph 27.] 

CIRCULAR-LETTER. 

Headquartees Marine Corps, 

Quartermaster's Office, 

Sir : Washington, D. C, , 18 — . 

The accompanying statement of the price of clothing and the prices at 
which accouterments, etc., will be charged in case of loss or damage, from 
— , , until . — , , is forwarded to you for your infor- 

I am, very respectfully, 

Your obedient servant. 



Qr. Mr. M. C 
To , 



52 



FORMS. 



Form 19— Coutiuuecl. 

STATEMENT of the price at ivhicli Clothing for the Marine Corps will he issued 

from — , , until — , , and the pi'ices at which Ac- 

couterments, etc., will he charged in case of loss or damage. 

[For price-list of musket and components, see Form 16, Accountability Instructions.] 



CLOTHIXG, ETC. 



Full-dress hat 

Device and shield. 
Pompon 



( ITcdress . . 

Cap <^ Fatigue... 

I 
[Ornament. 



Coat 



Full-dress . 

Undress .. 

Epaulet bullion, (set) 

Fatigue-jacket 

Overcoat 



f Full-dress coat. 



Field-Music. 



Boys' Jacket.. 



Gloves, (pair of) . 



Woolen . 



Trousers. 



Shirt . 



[Linen.. 
( Flannel 
(Linen... 

Drawers, (pair of) 

Socks, (pair of) , 

Shoes, (pair of) , 

Blanket 



C Full-dress 
(. Undress. 



C Welted . . 
( Plain 



Dolls. Cts 



ACOOUTEKM'TS, ETC. 



Musket-sling 

Bayonet-scabbard . . 

f Sergeants', 

Sword <; Musicians' 
I 
I Frog 

Cartridge-box 

Cartridge-box belt. . 

Waist-belt 

Waist-plate , 



Crescents and straps, 
(pair of) 



Knapsack 

Haversack 

Canteen 

Fife 

f Complete 

Head, (batter) . 
Head, (snare) . . 

Sling , 

Cord 

Snares, (set) ... 
Sticks, pair of) . 
Stick-carriage . 



Drum. 



Dolls. Cts 



APPENDIX 



54 



FORMS. 



CIRCULAR RELATIVE TO THE PAY OF ENLISTED MEN OF THK 
MARINE CORPS. 

Treasury Departme^'t, 
Fourth Auditor's Office, April 25, 1874. 
The anuexed pay-table of enlisted men of tlie Marine Corps is issued for 
the guidance of disbursing officers of the Navy, and they are particularly 
enjoined to acquaint themselves with the same, to avoid errors and suspen- 
sions in their accounts, as no credit to marines above the minimum rate per 
month will be allowed, unless verified by giving the date of first enlistment as 
well as that of the subsequent enlistment on which the marine is now serving. 
Pay-officers should particularly observe that all transfers of marines to 
and from their vessels or stations contain the above-mentioned data, and, 
when wanting, they should immediately require the proper information of 
the officer making the transfer. Authority of the Paymaster of the Marine 
Corps unaccompanied by dates of first and last enlistment will not be re- 
garded as sufficient. 

W. B. MOORE, 
Approved : Aciiinj Auditor. 

J. M. BRODHEAD, 

Comptroller. 



PAY of enlisted men of tkeUnited States Marine Corps, under act of May 15, 1S72. 
[Retained pay not included in amount given below.] 























-tT 


^ 


IT 


^ 




*; 


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Class 3. 


2d five 


3d five 


4tli five 


5th five 






years. 


years. 


years. 


years. 


Quartermaster-sergeant 


823 


$25 


$27 


$23 


829 


$30 


Sergeant-major 


23 


25 


27 


23 


29 


30 


Orderly-sergeant 


22 


24 


26 


27 


23 


29 


Sergeant 


17 


19 


21 


22 


23 


24 


Corporal 


15 


17 


19 


20 


21 


22 


Drummers and fifers 


13 


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17 


18 


19 


20 


Privates 


13 


15 


17 


18 


19 


20 







* These rates are due marines serving in a first term of enlistment apd to those who have 
served a previous term or terms without ever re-enlisting, under provisions of act of Au- 
gust 4, 1854. The same rate is payable for each year of first terra. The increase provided 
by section 2, act May 15, 1S72, for thii'd, fourth, and fifth year, is treated as retained pay, due 
only upon discharge. 

t These rates are due marines who, having heretofore re-enlisted under act of August 4, 
1854, have since been honorably discharged and are serving a new term of enlistment. 
They apply to those men in service July 1, 1872, or any who may enlist after that date, but 
who"^are precluded from the benefits of the above-mentioned act by having allowed a longer 
period than one month to elapse between subsequent enlistments. 

X These rates are due marines who are serving in first, second, third, or fourth continuous- 
terms of re enlistment under provisions and with benefits of act of August 4,1854. 



\ 



MARINE CORPS. 



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56 FOEMS. 



c. 

RULES RELATIVE TO THE COMPUTATION OF TIME IN MAKIN& 

PAYMENTS. 

[Circular.] 

Treasury Department, 
Second Comptroller's Office, 

JVasMngton, Sejptemler 1, 1863. 

The rales for the computation of time in making payments to employes of 
the Government having been so construed as in many cases to operate tm- 
justly against the Government, the following have been adopted and will be 
observed, when applicable, in all payments made after the 1st day of Octo- 
ber, 1863. 

1. The law providing compensation having ignored unequal durations of 
months by allotting the same pay to each, and the pay-tables having, for 
convenience, subdivided each month's pay into thirty equal parts, thus pay- 
ing in twelve months of thirty days each the full salary provided by law for 
the entire year, the months should be assumed, in computing pay, as they are 
by the law, to be of equal length, any other duration than thirty days being 
ignored. 

2. To conform with the foregoing, and in order to save the trouble and de- 
lay of four distinct calculations of monthly pay, in hereafter computing the 
time of service of Government officers and employes, thirty days will be as- 
sumed as the length of each and every month in the year. 

3. For any full month's service performed by persons employed by the 
Government at a stipulated monthly rate of compensation, (or yearly salary^ 
if paid in installments,) payments will be made at such stipulated monthly 
rate, without regard to the number of days the months paid for may con- 
tain. 

4. In cases when the service commences on an intermediate day of the 
month, and thus embraces only a fractional part thereof, thirty days will be 
assumed to constitute the entire duration of such month, whether the cal- 
endar length thereof be 28, 29, 30, or 31 days, and pay will be computed ac- 
cordingly. 

5. When the service terminates at an intermediate day of the month, and 
hence embraces but a fractional part thereof, the whole number of daya 
during which service was rendered in such fractional part of a month will 
be allowed in making payments. 

6. For convenience in calculating service embracing two or more months, 
or parts of months, but one fraction will be made. Thus, from the 21st of Sep- 
tember to the 25th of November, inclusive, will be calculated — from 21st Sep- 
tember to 20th October, inclusive, as one month ; from October 21 to Novem- 
ber 20, inclusive, another month ; and from 21st to 25th November, inclusive^ 
five days — making two months and five days. 



\ 



MARINE CORPS. 57 

7. When two fractions of months occur in any account for service, both 
together being less than a whole month, as from the 21st of August to the 
10th of September, the calculation of time will be from August 21 to 30, 
inclusive, (ignoring the 31st,) ten days, and from the 1st to the 10th Septem- 
ber, inclusive, ten days — making the time to be paid for twenty days. 

8. When accounts are hereafter rendered for service stated to have been 
performed from one given date to another, one of the days named will be 
excluded, unless it is specified that the service rendered was " inclusive " of 
both. 

9. Service commencing in February will be calculated as though that 
month contained thirty days ; thus, from February 21 to end of month, in- 
clusive, ten days will be allowed, though the actual time be but eight or 
nine days. 

10. The foregoing rule does not apply to commutation of rations. In com- 
puting them, the actual number of days are to be ascertained and allowed. 

J. M. BRODHEAD, 

Comptroller. 
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